PRIVACY POLICY

Last Update: Feb 18, 2025

This Privacy Policy describes how Invoice Maker: Simple & Easy (the "App") and its operator Rootscoder ("we", "us", or "our") collect, use, disclose, and protect information when you use our mobile application and related services. By using the App, you agree to the collection and use of information in accordance with this policy.

1. Information We Collect

We collect information necessary to provide and improve the App. The main categories are:

• Personal information you provide: name, email address, phone number, business name, billing address, tax/VAT number, and other information you enter when creating invoices, estimates, or receipts.
• Financial & payment data: when you make in-app purchases or subscribe to premium features, we may collect billing details and transaction records. Payment processing is handled by third-party payment processors; we do not store full card numbers on our servers.
• Invoice & business data: invoice items, client details, amounts, dates, currency, tax rates, and notes that you create or upload within the App.
• Device & usage data: device model, OS version, app version, analytics (crash reports, usage metrics), IP address, and locale to help improve the App's performance and experience.
• Support & communications: messages you send to support, feedback, and other correspondence.

2. How We Collect Information

• Directly from you when you register, create invoices, contact support, or use App features.
• Automatically through the App (analytics, crash reports, and device diagnostics).
• From third-party services you choose to use in connection with our App (for example, payment processors or cloud backup providers) — see "Third-party Services" below.

3. How We Use Your Information

We use information to:

• Provide, maintain, and improve the App and its features (create, store, send invoices/estimates/receipts).
• Process payments, manage subscriptions, and prevent fraud.
• Communicate with you about your account, updates, promotions, and support requests.
• Analyze usage and performance to improve stability and usability.
• Comply with legal obligations and enforce our terms.

4. Legal Bases for Processing (If you are in the EEA)

Where applicable, our legal bases include:

• Processing is necessary to perform the contract between you and us (e.g., to provide invoicing functionality and process payments).
• We have a legitimate interest in operating and improving the App and protecting against fraud.
• We may process personal data with your consent where required (for example, marketing communications).

5. Data Sharing & Third-Party Services

We may share data with:

• Service providers: payment processors, cloud backups, analytics providers, crash reporting services, email providers, and other vendors who help us operate the App. These providers are authorized to use your information only as necessary to provide these services to us.
• Legal requests: when required by law (court order, lawful request by public authorities) or to protect rights and safety.
• Business transfers: in connection with an acquisition, merger, sale of assets, or bankruptcy, user data may be transferred as part of that transaction.

We recommend reviewing the privacy policies of any third-party services you connect to through the App.

6. In-App Purchases & Payments

If you purchase subscriptions or premium features, payment processing is handled by third-party platforms (for example Apple App Store, Google Play, or a payment gateway). These platforms collect payment information and provide us with purchase or subscription confirmation. We do not store your full payment card numbers.

7. Data Retention

We retain personal data for as long as necessary to provide the App and fulfill purposes described in this Privacy Policy, including to comply with legal, tax, or accounting obligations. You may request deletion of your account — see "Your Rights" below.

8. Your Rights

Depending on your jurisdiction, you may have rights including:

• Accessing the personal data we hold about you.
• Correcting inaccurate or incomplete data.
• Requesting deletion or restriction of processing.
• Objecting to certain processing activities.
• Data portability for data you provided to us in a structured, commonly used format.

To exercise your rights, contact us at support@example.com. We will respond in accordance with applicable laws.

9. Children

Our App is not intended for children under 13 (or the minimum age in your country). We do not knowingly collect personal information from children. If you believe we have information from a child, contact us and we will take steps to remove it.

10. Security

We implement reasonable administrative, technical, and physical safeguards to protect information. While we strive to protect your data, no security system is impenetrable — please take care when sharing personal information and use strong account passwords.

11. International Transfers

Your data may be processed and stored in countries different from your own. We will take steps required by law to ensure an adequate level of protection when transferring personal data across borders.

12. Cookies & Similar Technologies

The App uses analytics and diagnostics tools that may use cookies or similar technologies. Mobile platforms typically provide identifiers for advertising and analytics; you can manage these at the device level.

13. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will post the updated policy in the App and update the "Effective date" at the top. Your continued use of the App after changes indicates acceptance of the updated policy.

14. Contact Us

If you have questions or requests regarding this Privacy Policy or your personal data, contact:

15. HOW YOU CAN CONTACT US

If you have any questions or requests, you may contact us and our data protection officer using the in-app support feature in our Services, “Contact Us” form on our websites or via admin@rootscoder.com.

The data controller under this Privacy Policy is RootsCoder.

• Email: admin@rootscoder.com
• Website: https://rootscoder.com